It has always been accepted among entrepreneurs that no matter how efficiently they design their systems, there will always be some time which is inevitably lost to carrying out routine administrative tasks and other functions that are of limited value to the business, but which takes time away from more important considerations.

Enterprise resource planning or ERP software is an attempt at helping businesses to minimize the amount of unavoidable downtime in their workflows. ERP has proven to be a hit in a number of industries and has been warmly received by businesses both large and small.

Reducing downtime means that you can be sure you are getting the most value out of your workforce, while they will be better motivated by the increased efficiency and the fact that they aren’t wasting time with tedious tasks. Here are some of the ways that ERP software achieves this.

Integrating Information

Businesses generate a lot of data in their day to day operations. Understanding how to collect and analyze this data correctly can allow it to be used to improve efficiency in a number of different ways.

Pushing for information integration is also a fantastic way to test how well your current systems are working together. For example, businesses that are filling large volumes of orders want to quickly be able to identify current stock levels so these can be updated in as close to real-time as possible. You can make use of information integration to ascertain what items customers buy when their first choice is unavailable.

Let’s consider a real-world situation. A company that supplies refrigeration automation services sells a range of high-pressure switches such as these from so when a customer attempts to order one which is out of stock, the website can make use of information integration to look at what alternative products other customers have ordered when they can’t get hold of their first choice.

Standardized Processes

Standardizing processes allows all your employees, regardless of what department they are working in, to follow the same procedures. Keeping it in a format with which everyone is familiar means that it can be easily shared and instantly understood by whoever receives it. ERP software can act as a central hub to store and transfer this information to where it is needed in your business.


Automation is perhaps the most important way that ERP software saves businesses from downtime, but the changes it makes are also among the simplest. It is the day to day administrative tasks which cost businesses the most time. By automating processes such as payroll and the end-of-day tasks, ERP software frees up valuable time for you and your employees.

ERP software is one of the wisest investment choices the modern business can make. Wasted time is the same as wasted money and every saving a business can make, both financially and in terms of efficiency, is well worth pursuing.